SEAGROVE COMMUNITY DEVELOPMENT
DISTRICT

ST. LUCIE COUNTY Regular Board Meeting & Public Hearing
JUNE 30, 2023
2:00 P.M.

Special District Services, Inc.
The Oaks Center 2501A Burns Road
Palm Beach Gardens, FL 33410

www.seagrovecdd.org 561.630.4922 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA SEAGROVE
COMMUNITY DEVELOPMENT DISTRICT
Special District Services, Inc. – Tradition Management Offices 10807 SW Tradition Square
Port St. Lucie, FL 34987
1-877-873-8017 Access #9758310
REGULAR BOARD MEETING & PUBLIC HEARING
June 30, 2023
2:00 P.M.

Call to Order
Proof of Publication…	Page 1
Establish Quorum
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
May 26, 2023 Regular Board Meeting & Public Hearing Minutes…	Page 3
Public Hearing
Proof of Publication…	Page 7
Receive Public Comment on Fiscal Year 2023/2024 Final Budget
Consider Resolution No. 2023-21 – Adopting a Fiscal Year 2023/2024 Final Budget…	Page 8
Old Business
New Business
Consider Resolution No. 2023-22 – Adopting Fiscal Year 2023/2024 Meeting Schedule… Page 13
Consider Resolution No. 2023-23 – Adopting a Records Retention Policy…	Page 15
Consider Appointment of Audit Committee & Approval of Evaluation Criteria…	Page 19
Consider Selection of District Engineer…	Page 23
Administrative and Operational Matters
Board Members & Staff Closing Comments
Adjourn

St Lucie News Tribune
1801 U.S. 1, Vero Beach, FL 32960
AFFIDAVIT OF PUBLICATION

':  !

YNETWORK

SEAGROVE COD
2501 BURNS RD# A

PALM BEACH GARDENS, FL 33410-5207
STATE OF WISCONSIN COUNTY OF BROWN

Before the undersigned authority personally appeared, said legai clerk, who on oath says that he/she is a legal clerk of the St Lucie News Tribune, a daily newspaper published at Fort Pierce in St. Lucie County, Florida: that the attached copy of advertisement was published in the St Lucie News Tribune in the following issues below. Affiant further says that the said St Lucie News Tribune is a newspaper published in Fort Pierce in said St. Lucie County, Florida, and that said newspaper has heretofore been continuously published in said St. Lucie County, Florida, daily and distributed in St. Lucie County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that she has neither paid or promised any person, firm or corporation any discount, rebate, comm1ss1on or refund for the purpose of securing this advertisement for publication in the said newspaper. The St Lucie News Tribune has been entered as Periodical Matter at the Post Offices in Fort Pierce, St. Lucie County, Florida and has been for a period of one year next preceding the first publication of the attached copy of advertisement.
lssue(s) dated before where the dates are noted or by publication on the newspaper's website, if authorized, on:
03/21/2023

Subscribed and sworn to before on March 21, 2023:

Notary, State of WI, Countyoq1 My commission expires

VICKY FELTY
Notary Public State of Wisconsin

Publication Cost: $153.90
Ad No: 0005629565
Customer No: 2328047
PO#:

# of Affidavits 1

BOARD OF SUPERVISORS' MEETING DATES
SEAGROVE COMMUNITY DE­ VELOPMENT DISTRICT FISCAL YEAR 2022/2023
The Board of Supervisors of the Seagrove Community De­ velopment District (the "Dis­ trict) will hold their regular meetings for Fiscal Year 2022/2023 at 2:00 p.m. at Spe­ cial District Services, Inc., Tra­ dition Management Offices located at 10807 SW Tradition Square, Port St. Lucie, FL 34987, as follows:
March 31, 2023
April 28, 2023
May 26, 2023
June 30, 2023
July 28, 2023
August 25, 2023
September 29, 2023
The meetings are open to the public and will be conducted in accordance with the provi­ sion of Florida law for com­ munity development districts. The meetings may be contin­ ued to a date, time, and place to be specified on the record at the meeting. Copies of the Agendas for any of the meet­ ings may be obtained from the District's website at www. seagrovecdd.org or by con­ tacting the District Manager at 1-877-737-4922 five (5) days prior to the date of the partic­ ular meeting.

There may be occasions when one or more Supervisors or staff will participate by tele­ phone. Pursuant to provisions of the Americans with Disabil­ ities Act, any person requiring special accommodations at this meeting because of a dis­ ability or physical impairment should contact the District Of­ fice at (561) 630-4922 at least 48 hours prior to the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service by dial­ ing 7-1-1, or 1-800-955-8771
(TTY)/ 1-800-955-8770 (Voice),
for aid in contacting the District Office.
Any person who decides to appeal any decision made at the meeting with respect to any matter considered at the meeting is advised that per­ son will need a record of the proceedings and that accord­ ingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such ap­ peal is to be based.

Meetings may be cancelled from time to time without ad­ vertised notice.
District Manager
SEAGROVE COMMUNITY DE­ VELOPMENT DISTRICT
www.sea g rovecdd .org PUBLISH:	ST. LUCIE NEWS TRIBUNE		03/21/23 TCN5629565

SEAGROVE COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING & PUBLIC HEARING MAY 26, 2023

CALL TO ORDER
District Manager Andrew Karmeris called the May 28, 2023, Regular Board Meeting & Public Hearing of the Seagrove Community Development District (the “District”) to order at 2:00 p.m. at the offices located at 10807 SW Tradition Square, Port St. Lucie, Florida 34987.

PROOF OF PUBLICATION
Mr. Karmeris presented proof of publication that Notice of the Regular Meeting and Public Hearing had been published in the St. Lucie News Tribune on May 12, 2023 and May 19, 2023, as legally required.

ESTABLISH QUORUM
A quorum was established with the presence of the following Board Members and it was in order to proceed:

Chairman	Gregory Pettibon	Present	
Vice Chairman	Chris Cutler	Present	
Supervisor	Matthew Pisciotta	Absent	
Supervisor	Kayla Holody	Present	
Supervisor	Jared Shaver	Absent	

Staff present included:

District Manager	Andrew Karmeris	Special District Services, Inc.	
District Manager	Frank Sakuma	Special District Services, Inc.	
District Counsel	Ginger Wald (via phone)	Billing, Cochran	
District Engineer	Tim Foster (via phone)	Caulfield & Wheeler, Inc.	

ADDITIONS OR DELETIONS TO AGENDA

None.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

There were no comments from the public for items not on the agenda.

APPROVAL OF MINUTES
April 28, 2023 Regular Board Meeting & Public Hearing Minutes

A motion was made by Ms. Holody, seconded by Mr. Pettibon and passed unanimously approving the minutes of the April 28, 2023, Regular Board Meeting & Public Hearing Minutes, as presented.

The regular board meeting was recessed, and the public hearing on the Use of the Uniform Method of Collection was opened at 2:01 p.m.

PUBLIC HEARING – AUTHORIZING UNIFORM METHOD OF COLLECTION
Proof of Publication

Proof of publication was presented that a notice of the Public Hearing had been published in St. Lucie News Tribune on April 28, 2023, May 5, 2023, May 12, 2023 and May 19, 2023, as legally required.

Receive Public Comment on the Use of the Uniform Method of Collection

Mr. Karmeris opened the public comment portion of the Public Hearing to receive comments from the public on the Use of the Uniform Method of Collection. There being no comments, Mr. Karmeris closed the public comment portion of the Public Hearing.

Consider Resolution No. 2023-19 – Adopting the Uniform Method of Collection

RESOLUTION NO. 2023-19

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE SEAGROVE COMMUNITY DEVELOPMENT DISTRICT AUTHORIZING THE USE OF THE UNIFORM METHOD FOR THE LEVY, COLLECTION AND ENFORCEMENT OF NON- AD VALOREM ASSESSMENTS, PERMITTED BY SECTION 197.3632, FLORIDA STATUTES; EXPRESSING THE NEED FOR THE LEVY OF NON-AD VALOREM ASSESSMENTS AND SETTING FORTH THE LEGAL DESCRIPTION OF THE REAL PROPERTY WITHIN THE DISTRICT'S JURISDICTIONAL BOUNDARIES THAT MAY OR SHALL BE SUBJECT TO THE LEVY OF DISTRICT NON-AD VALOREM ASSESSMENTS; AND PROVIDING AN EFFECTIVE DATE.
A motion was made by Mr. Cutler, seconded by Mr. Pettibon and passed unanimously adopting Resolution No. 2023-19 – Adopting the Uniform Method of Collection, as presented.

The public hearing on the Use of the Uniform Method of Collection was closed at 2:02 p.m. and the public hearing on the Levy of Non-Ad Valorem Assessments was opened.

PUBLIC HEARING – LEVY OF NON-AD VALOREM ASSESSMENTS
Proof of Publication

Proof of publication was presented that a notice of the Public Hearing had been published in St. Lucie News Tribune on May 12, 2023 and May 19, 2023, as legally required.

Receive Public Comment on the Levy of Non-Ad Valorem Assessments

Mr. Karmeris opened the public comment portion of the Public Hearing to receive comments from the public on the Levy of Non-Ad Valorem Assessments. There being no comments, Mr. Karmeris closed the public comment portion of the Public Hearing.

Consider Approval of the Project and Levying of Non-Ad Valorem Special Assessments Based on Comments from the Public
A motion was made by Ms. Holody, seconded by Mr. Pettibon and passed unanimously Approving of the Project and Levying of Non-Ad Valorem Special Assessments Based on Comments from the Public, as presented.

Consider Adjusting and Equalizing of Non-Ad Valorem Special Assessments Based on Comments from the Public
A motion was made by Mr. Cutler, seconded by Mr. Pettibon and passed unanimously adopting Adjusting and Equalizing of Non-Ad Valorem Special Assessments Based on Comments from the Public, as presented.

Consider Resolution No. 2023-20 – Authorizes the Project, the Intent to Levy Non- Ad Valorem Assessments; Intent to Utilize Chapter 197, F.S. for the Levy, Collection and the Enforcement of Non-Ad Valorem Assessments; and the Adoption of a Final Assessment Roll, Pursuant Chapters 170 and 190, F.S.

RESOLUTION NO. 2023-20

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE SEAGROVE COMMUNITY DEVELOPMENT DISTRICT AUTHORIZING DISTRICT SYSTEMS, FACILITIES, SERVICES AND RELATED INFRASTRUCTURE IMPROVEMENTS; EQUALIZING, APPROVING, CONFIRMING, IMPOSING AND LEVYING CERTAIN NON-AD VALOREM SPECIAL ASSESSMENTS ON CERTAIN LANDS WITHIN THE DISTRICT SPECIALLY BENEFITTED BY SUCH IMPROVEMENTS, TO PAY A PORTION OF THE COST THEREOF; PROVIDING FOR THE PAYMENT AND THE COLLECTION OF SUCH SPECIAL ASSESSMENTS BY THE METHOD PROVIDED FOR BY CHAPTERS 170 AND 197, FLORIDA STATUTES; CONFIRMING THE DISTRICT’S INTENTION TO ISSUE SPECIAL ASSESSMENT BONDS; PROVIDING FOR SEVERABILITY, CONFLICTS AND AN EFFECTIVE DATE.
A motion was made by Ms. Holody, seconded by Mr. Pettibon and passed unanimously adopting Resolution No. 2023 – 20 Authorizing the Project, the Intent to Levy Non-Ad Valorem Assessments; Intent to Utilize Chapter 197, F.S. for the Levy, Collection and the Enforcement of Non-Ad Valorem Assessments; and the Adoption of a Final Assessment Roll, Pursuant Chapters 170 and 190, F.S., as presented.

The public hearing on the Levy of Non-Ad Valorem Assessments was closed at 2:03 p.m. and the regular board meeting reconvened.

OLD BUSINESS

There was no old business.

NEW BUSINESS
There was no new business.
ADMINISTRATIVE MATTERS

There were no administrative matters.

BOARD MEMBERS COMMENTS

There were no board member comments.

ADJOURN

There being no further business to come before the Board, a motion was made by Ms. Holody, seconded by Mr. Pisciotta to adjourn the meeting at 2:05 p.m. and passed unanimously.

Secretary	Chairperson
Chairperson

Miscellaneous Notices Published in St. Lucie News Tribune on June 9, 2023

Location
St. Lucie County, Florida
Notice Text
SEAGROVE COMMUNITY DEVELOPMENT DISTRICT NOTICE OF PUBLIC HEARING TO CONSIDER THE ADOPTION OF THE FISCAL YEAR 2023/2024 BUDGET; AND NOTICE OF REGULAR BOARD OF
SUPERVISORS' MEETING. The Board of Supervisors ("Board") of the Seagrove Community Development District ("District") will hold a public hearing on June 30, 2023, at 2:00 p.m. at Special District Services, Inc., Tradition Management Offices located at 10807 SW Tradition Square, Port St. Lucie, Florida 34987, for the purpose of hearing comments and objections on the adoption of the budget of the District for the fiscal year beginning October 1, 2023, through September 30, 2024, ("Fiscal Year 2023/2024"). A regular board meeting of the District will also be held at that time where the Board may consider any other business that may properly come before it. A copy of the agenda and proposed budget may be obtained at the offices of the District Manager, 2501A Burns Road, Palm Beach Gardens, Florida 33410, 561-630-4922 ("District Manager's Office"), during normal business hours. The public hearing and meeting are open to the public and will be conducted in accordance with the provisions of Florida law. The public hearing and meeting may be continued to a date, time, and place to be specified on the record at the meeting. There may be occasions when Board Supervisors or District Staff may participate by speaker telephone. Any person requiring special accommodations at these meetings because of a disability or physical impairment should contact the District Manager's Office at least forty-eight (48) hours prior to the meetings. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1-1, or 1-800-955-8771 (TTY) / 1-800-955-8770 (Voice), for aid in contacting the District Manager's Office. Each person who decides to appeal any decision made by the Board with respect to any matter considered at the public hearing or meeting is advised that person will need a record of proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based. District Manager Pub: June 9, 16, 2023 TCN5729132

RESOLUTION NO. 2023-21

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE SEAGROVE COMMUNITY DEVELOPMENT DISTRICT APPROVING AND ADOPTING A FISCAL YEAR 2023/2024 FINAL BUDGET PURSUANT TO CHAPTER 190, FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Board of Supervisors (the “Board”) of the Seagrove Community Development District (“District”) has prepared a Proposed Operating Fund Budget for Fiscal Year 2023/2024, and the Board is empowered to provide a funding source to operate the District and to impose special assessments upon the properties within the District, as required; and

WHEREAS, the District has held a duly advertised Public Hearing to receive public comments on the Proposed Operating Fund Budget, has considered and adopted the Fiscal Year 2023/2024 Operating Fund Budget; and is now authorized to levy non-ad valorem assessments upon the assessable properties within the District.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE SEAGROVE COMMUNITY DEVELOPMENT DISTRICT, THAT:

Section 1.  The Operating Fund Budget for Fiscal Year 2023/2024 attached hereto as Exhibit “A” is accepted, approved and adopted.

Section 2.  The Secretary and/or Assistant Secretary of the District is authorized to execute any and all necessary transmittals, certifications or other acknowledgements or writings, as necessary, to comply with the intent of this Resolution.

PASSED, ADOPTED and EFFECTIVE this 30th day of June, 2023.

ATTEST:		SEAGROVE COMMUNITY DEVELOPMENT DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairperson/Vice Chairperson

Seagrove
Community Development District

Final Budget For Fiscal Year 2023/2024
October 1, 2023 - September 30, 2024

CONTENTS

FINAL BUDGET

DETAILED FINAL BUDGET

FINAL BUDGET
SEAGROVE COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2023/2024
OCTOBER 1, 2023 - SEPTEMBER 30, 2024

REVENUES	
FISCAL YEAR 2023/2024 BUDGET	
O&M Assessments	0	
'eveloper Contr but on	103 025	
'ebt Assessments	0	
 nterest ncome	0	
		
TOTAL REVENUES	 	103,02 	
		
EXPENDITURES		
Administrative Expenditures		
Superv sor Fees	0	
Management	36 000	
/egal	30 000	
Assessment Roll	 500	
AuG t Fees	4 000	
Arb trage Rebate Fee	650	
 nsurance	6 000	
/egal AGvert sements	5 000	
M scellaneous	1 500	
Postage	200	
OII ce Suppl es	2 500	
'ues & Subscr pt ons	1 5	
Organ zat onal Meet ng Fee	0	
Trustee Fees	4 500	
Cont nu ng ' sclosure Fee	1 000	
		
TRtaO Administrative Expenditures	 	 ,02 	
		
Maintenance Expenditures		
(ng neer ng/ nspect ons	2 000	
M scellaneous Ma ntenance	2 000	
F elG Operat ons	0	
		
TRtaO Maintenance Expenditures	 	4,000	
		
TOTAL EXPENDITURES	 	103,02 	
		
REVENUES LESS EXPENDITURES	 	-	
		
%onG Payments	0	
		
BALANCE	 	-	
		
County Appra ser & Tax Collector Fee	0	
' scounts For (arly Payments	0	
		
EXCESS/ S+ORTFALL 	 	-	

6/14/2023 12 51 PM	 

DETAILED FINAL BUDGET
SEAGROVE COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2023/2024
OCTOBER 1, 2023 - SEPTEMBER 30, 2024

REVENUES	
FISCAL YEAR 2021/2022 ACTUAL	
FISCAL YEAR 2022/2023 BUDGET	
FISCAL YEAR 2023/2024 BUDGET	

COMMENTS	
O&M Assessments	0	0	0		
Developer Contr but on	0	74,375	103,025	Developer Contr but on	
Debt Assessments	0	0	0		
 nterest ncome	0	0	0		
					
TOTAL REVENUES	$	-	$	74,375	$	103,025		
					
EXPENDITURES					
Administrative Expenditures					
Superv sor Fees	0	0	0		
Management	0	21,000	36,000	 3,000 ; 12 MontKs	
Legal	0	30,000	30,000		
Assessment Roll	0	0	7,500	W ll Commence n F scal Year Follow ng ssu ng Of Bond	
Aud t Fees	0	0	4,000	W ll Commence n F scal Year 2023/2024 (For 2022/2023 Aud t)	
Arb trage Rebate Fee	0	0	650	W ll Commence n F scal Year Follow ng ssu ng Of Bond	
 nsurance	0	5,000	6,000	 nsurance Est mate	
Legal Advert sements	0	5,000	5,000		
M scellaneous	0	1,500	1,500		
Postage	0	200	200		
Off ce Suppl es	0	2,500	2,500		
Dues & Subscr pt ons	0	175	175	Annual Fee Due Department Of Econom c Opportun ty	
Organ zat onal Meet ng Fee	0	5,000	0	F scal 2022/2023 Year Expend ture	
Trustee Fees	0	0	4,500	W ll Commence n F scal Year Follow ng ssu ng Of Bond	
Cont nu ng D sclosure Fee	0	0	1,000	W ll Commence n F scal Year Follow ng ssu ng Of Bond	
					
Total Administrative Expenditures	$	-	$	70,375	$	99,025		
					
Maintenance Expenditures					
Eng neer ng/ nspect ons	0	2,000	2,000	Eng neers Report To Be ncluded n Bond Cost Of ssuance	
M scellaneous Ma ntenance	0	2,000	2,000		
F eld Operat ons	0	0	0		
					
Total Maintenance Expenditures	$	-	$	4,000	$	4,000		
					
TOTAL EXPENDITURES	$	-	$	74,375	$	103,025		
					
REVENUES LESS EXPENDITURES	$	-	$	-	$	-		
					
Bond Payments	0	0	0		
					
BALANCE	$	-	$	-	$	-		
					
County Appra ser & Tax Collector Fee	0	0	0		
D scounts For Early Payments	0	0	0		
					
EXCESS/ (SHORTFALL)	$	-	$	-	$	-		

6/14/2023 12 51 PM	 

RESOLUTION NO. 2023-22

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE SEAGROVE COMMUNITY DEVELOPMENT DISTRICT, ESTABLISHING A REGULAR MEETING SCHEDULE FOR THE FISCAL YEAR 2023/2024 AND SETTING THE TIME AND LOCATION OF SAID DISTRICT MEETINGS; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, it is necessary for the Seagrove Community Development District (the "District") to establish a regular meeting schedule for fiscal year 2023/2024; and

WHEREAS, the Board of Supervisors of the District has set a regular meeting schedule, location and time for District meetings for fiscal year 2023/2024 which is attached hereto and made a part hereof as Exhibit “A”.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE SEAGROVE COMMUNITY DEVELOPMENT DISTRICT, ST. LUCIE COUNTY, FLORIDA, AS FOLLOWS:

Section 1.   The above recitals are hereby adopted.

Section 2.  The regular meeting schedule, time and location for meetings for fiscal year 2023/2024 which is attached hereto as Exhibit “A” is hereby adopted and authorized to be published.

PASSED, ADOPTED and EFFECTIVE this 30th day of June, 2023.

ATTEST:		SEAGROVE COMMUNITY DEVELOPMENT DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairperson/Vice Chairperson

BOARD OF SUPERVISORS’ MEETING DATES SEAGROVE COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2023/2024

The Board of Supervisors of the Seagrove Community Development District (the “District) will hold their regular meetings for Fiscal Year 2023/2024 at 2:00 p.m. at Special District Services, Inc., Tradition Management Offices located at 10807 SW Tradition Square, Port St. Lucie, FL 34987, as follows:
October 27, 2023
November 17, 2023
December 22, 2023
January 26, 2024
February 23, 2024
March 29, 2024
April 26, 2024
May 31, 2024
June 28, 2024
July 26, 2024
August 30, 2024
September 27, 2024

The meetings are open to the public and will be conducted in accordance with the provision of Florida law for community development districts. The meetings may be continued to a date, time, and place to be specified on the record at the meeting. Copies of the Agendas for any of the meetings may be obtained from the District’s website at www.seagrovecdd.org or by contacting the District Manager at 1-877-737-4922 five (5) days prior to the date of the particular meeting.

There may be occasions when one or more Supervisors or staff will participate by telephone. Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations at this meeting because of a disability or physical impairment should contact the District Office at (561) 630-4922 at least 48 hours prior to the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1-1, or 1-800-955-8771 (TTY) / 1-800-955-8770 (Voice), for aid in contacting the District Office.

Any person who decides to appeal any decision made at the meeting with respect to any matter considered at the meeting is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based.

Meetings may be cancelled from time to time without advertised notice. District Manager
SEAGROVE COMMUNITY DEVELOPMENT DISTRICT
www.seagrovecdd.org
PUBLISH: ST. LUCIE NEWS TRIBUNE	00/00/2023

RESOLUTION 2023-23

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE SEAGROVE COMMUNITY DEVELOPMENT DISTRICT PROVIDING FOR THE APPOINTMENT OF A RECORDS MANAGEMENT LIAISON OFFICER; PROVIDING THE DUTIES OF THE RECORDS MANAGEMENT LIAISON OFFICER; ADOPTING A RECORDS RETENTION POLICY; DETERMINING THE ELECTRONIC RECORD TO BE THE OFFICIAL RECORD; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.

Whereas, the Seagrove Community Development District (the “District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes; and

Whereas, Chapter 190, Florida Statutes, authorizes the District to adopt rules to govern the administration of the District and to adopt resolutions as may be necessary for the conduct of District business; and

Whereas, Section 257.36(5), Florida Statutes, requires the District to establish and maintain an active and continuing program for the economical and efficient management of records and to provide for the appointment of a records management liaison officer (“Records Management Liaison Officer”); and

Whereas, the District desires for the Records Management Liaison Officer to be an employee of the District or an employee of the District Manager; and

Whereas, the District desires to authorize the District’s records custodian to appoint a Records Management Liaison Officer, which may or may not be the District’s records custodian; and

Whereas, the District desires to prescribe duties of the Records Management Liaison Officer and provide for the assignment of additional duties; and

Whereas, the District’s Board of Supervisors (“Board”) finds that it is in the best interests of the District to adopt by resolution a records retention policy (the “Records Retention Policy”) for immediate use and application.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE SEAGROVE COMMUNITY DEVELOPMENT DISTRICT, THAT:

SECTION 1. The District hereby authorizes the District’s records custodian to appoint a Records Management Liaison Officer and report such appointment to the appropriate State of Florida agencies. A Records Management Liaison Officer shall be an employee of the District or the District Manager. The Board, and the District’s records custodian, shall each have the individual power to remove the Records Management

Liaison Officer at any time for any reason. Immediately following the removal or resignation of a Records Management Liaison Officer, the District’s records custodian shall appoint a replacement Records Management Liaison Officer.

SECTION 2.  The duties of the Records Management Liaison Officer shall include the following:

Serve as the District’s contact with the Florida Department of State, State Library and Archives of Florida;

Coordinate the District’s records inventory;

Maintain records retention and disposition forms;

Coordinate District records management training;

Develop records management procedures consistent with the Records Retention Policy, as amended as provided herein;

Participate in the development of the District’s development of electronic record keeping systems;

Submit annual compliance statements;

Work with the Florida Department of State, State Library and Archives of Florida to establish individual retention schedules for the District, from time to time and as may be necessary; and

Such other duties as may be assigned by the Board or the District’s records custodian in the future.

SECTION 3. The District hereby adopts as its Records Retention Policy the applicable provisions of Section 257.36(5), Florida Statutes, the rules adopted by the Division of Library and Information Services of the Department of State (“Division”) pursuant to Section 257.36, Florida Statutes, and the General Records Schedules established by the Division. However, the District will retain certain records longer than required by the General Records Schedules established by the Division as set forth in Exhibit A. To the extent the above statute, rules or schedules are amended or supplemented in the future, the District’s Records Retention Policy shall automatically incorporate such amendment or supplement provided that such automatic amendment shall not reduce the retention times set forth in Exhibit A. The Records Retention Policy shall remain in full force and effect until such time as the Board amends the Policy.

SECTION 4. In accordance with section 668.50, Florida Statutes, and section 119.01, Florida Statutes, the Board finds that the electronic record shall be considered the official record and any paper originals are hereby duplicates which may be disposed of unless required to be preserved by any applicable statute, rule or ordinance.

SECTION 5.  If any provision of this resolution is held to be illegal or invalid, the other provisions shall remain in full force and effect.

SECTION 6. This Resolution shall become effective upon its passage; shall replace, supplant, and supersede any prior policy or resolution of the District regarding records retention; and shall remain in effect unless rescinded or repealed.

Passed and Adopted at a meeting of the District Board of Supervisors, this 30th day of June, 2023.

ATTEST:	SEAGROVE COMMUNITY DEVELOPMENT DISTRICT

Print name: 		Print name: 	
Secretary / Assistant Secretary	Chairperson, Board of Supervisors Exhibit A:	Amendments to General Records Schedules Established by the Division

Exhibit A

Amendments to General Records Schedules established by the Division

ADVERTISEMENTS: LEGAL (Item #25)
The District shall retain mailed and published legal advertisements, and corresponding affidavits, relating to proceedings under uniform method of collection of debt assessments permanently. The District shall retain mailed and published legal advertisements, and corresponding affidavits, relating to the levy of assessments securing bonds for five (5) fiscal years provided applicable audits have been released, or until three (3) calendar years after related bonds are redeemed, whichever is later.

AUDITS: INDEPENDENT (Item #56)
The District shall retain the record copy of independent audits for ten (10) fiscal years or until three (3) calendar years after all related bonds are redeemed, whichever is later.

DISBURSEMENT RECORDS: DETAIL (Item #340)
The District shall retain the record copy of disbursement records relating to the use of bonds for five (5) fiscal years provided applicable audits have been released or until three (3) calendar years after related bonds are redeemed, whichever is later.

DISBURSEMENT RECORDS: SUMMARY (Item #341)
The District shall retain the record copy of disbursement records relating to the use of bonds for ten (10) fiscal years provided applicable audits have been released or until three (3) calendar years after related bonds are redeemed, whichever is later.

FINANCIAL REPORTS: LOCAL GOVERNMENT ANNUAL REPORTS (Item #107)
The District shall retain the record copy of disbursement records relating to the use of bonds for ten (10) fiscal years provided applicable audits have been released or until three (3) calendar years after all related bonds are redeemed, whichever is later.

INCIDENT REPORT FILES (Item #241)
The District shall retain incident reports for five (5) anniversary years from the date of the incident.

MINUTES: OFFICIAL MEETINGS (PRELIMINARY/AUDIO RECORDINGS/VIDEO RECORDINGS
(Item #4)
The District shall retain audio recordings of board of supervisor meetings for five (5) calendar years after adoption of the official minutes.

PROJECT FILES: CAPITAL IMPROVEMENT (Item #136)
The District shall retain the record copy of project files for projects funded with bonds for ten (10) fiscal years after completion of the project provided applicable audits have been released or until three (3) calendar years after all related bonds are redeemed, whichever is later.

REAL PROPERTY RECORDS: CONDEMNATION/DEMOLITION (Item #364)
The District shall retain the record copy of project files for condemnation/demolition projects funded with bonds for five (5) anniversary years after final action or until three (3) calendar years after all related bonds are redeemed, whichever is later. The record copy of deeds and easements shall be kept permanently.

REAL PROPERTY RECORDS: PROPERTY ACQUIRED (Item #172)
The District shall retain the record copy of documents related to property acquisitions funded with bonds for three (3) fiscal years after final disposition of the property provided applicable audits have been released or until three (3) calendar years after all related bonds are redeemed, whichever is later. The record copy of deeds and easements shall be kept permanently.

SEAGROVE COMMUNITY DEVELOPMENT DISTRICT AUDITOR SELECTION
EVALUATION CRITERIA

Ability of Personnel (10 Points).

(E.g., geographic locations of the firm's headquarters or permanent office in relation to the project; capabilities and experience of key personnel; evaluation of existing work load; proposed staffing levels, etc.)

Proposer’s Experience (10 Points).

(E.g. past record and experience of the Proposer in similar projects; volume of work previously performed by the firm; past performance for other Community Development Districts in other contracts; character, integrity, reputation of Proposer, etc.)

Understanding of Scope of Work (10 Points).

Extent to which the proposal demonstrates an understanding of the District's needs for the services requested.

Ability to Furnish the Required Services (10 Points).

Present ability to manage this project and the extent to which the proposal demonstrates the adequacy of Proposer's financial resources and stability as a business entity necessary to complete the services required (E.g. the existence of any natural disaster plan for business operations).

Price (10 Points).

Points will be awarded based upon the price bid for the rendering of the services and reasonableness of the price to the services.

SEAGROVE COMMUNITY DEVELOPMENT DISTRICT REQUEST FOR PROPOSALS

District Auditing Services for Fiscal Years 2022/2023, 2023/2024 and 2024/2025 With Two Year Option (2025/2026 and 2026/2027)
St. Lucie County, Florida

SEAGROVE COMMUNITY DEVELOPMENT DISTRICT AUDITOR SELECTION INSTRUCTIONS TO PROPOSERS

SECTION 1. DUE DATE. Sealed proposals must be received no later than August 30, 2023 at 4:00 p.m., at the offices of District Manager, located at 2501A Burns Road, Palm Beach Gardens, Florida 33410.

SECTION 2. FAMILIARITY WITH THE LAW. By submitting a proposal, the Proposer is affirming its familiarity and understanding with all federal, state, and local laws, ordinances, rules and regulations that in any manner affect the work. Ignorance on the part of the Proposer will in no way relieve it from responsibility to perform the work covered by the proposal in compliance with all such laws, ordinances and regulations.

SECTION 3. QUALIFICATIONS OF PROPOSER. The contract, if awarded, will only be awarded to a responsible Proposer who is qualified by experience and licensing to do the work specified herein. The Proposer shall submit with its proposal satisfactory evidence of experience in similar work and show that it is fully prepared to complete the work to the satisfaction of the District.

SECTION 4. REJECTION OF PROPOSAL. Proposers shall be disqualified and their proposals rejected if the District has reason to believe that collusion may exist among the Proposers, the Proposer has defaulted on any previous contract or is in arrears on any previous or existing contract, or for failure to demonstrate proper licensure and business organization.

SECTION 5. SUBMISSION OF PROPOSAL. Submit two (2) copies of the Proposal Documents and one digital copy, and other requested attachments at the time and place indicated herein, which shall be enclosed in an opaque sealed envelope, marked with the title "Auditing Services - Seagrove Community Development District" on the face of it.

SECTION 6.  MODIFICATION AND WITHDRAWAL.  Proposals may be
modified or withdrawn by an appropriate document duly executed and delivered to the place where proposals are to be submitted at any time prior to the time and date the proposals are due. After proposals are opened by the District, no proposal may be withdrawn for a period of ninety (90) days.

SECTION 7. PROPOSAL DOCUMENTS. The proposal documents shall consist of the notice announcing the request for proposals, these instructions, the Evaluation Criteria Sheet and a proposal with all required documentation pursuant to Section 12 of these instructions (the "Proposal Documents").

SECTION 8. PROPOSAL. In making its proposal, each Proposer represents that it has read and understands the Proposal Documents and that the proposal is made in accordance therewith.

SECTION 9. BASIS OF AWARD/RIGHT TO REJECT. The District reserves the right to reject any and all proposals, make modifications to the work, and waive any informalities or irregularities in proposals as it is deemed in the best interests of the District.

SECTION 10. CONTRACT AWARD. Within fourteen (14) days of receipt of the Notice of Award from the District, the Proposer shall enter into and execute a Contract (engagement letter) with the District.

SECTION 11. LIMITATION OF LIABILITY. Nothing herein shall be construed as or constitute a waiver of District's limited waiver of liability contained in section 768.28, Florida Statutes, or any other statute or law.

SECTION 12. MISCELLANEOUS. All proposals shall include the following information in addition to any other requirements of the proposal documents.

List position or title of all personnel to perform work on the District audit. Include resumes or each person listed; list years of experience in present position for each party listed and years of related experience.

Describe proposed staffing levels, including resumes with applicable certifications.

Three references from projects of similar size and scope. The Proposer should include information relating to the work it conducted for each reference as well as a name, address and phone number of a contact person.

SECTION 13. PROTESTS. Any protest regarding the Proposal Documents, must be filed in writing, at the offices of the District Manager, within seventy-two (72) hours after receipt of the Request for Proposals and Evaluation Criteria or other contract documents. The formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days after the initial notice of protest was filed. Failure to timely file a notice of protest or failure to timely file a formal written protest shall constitute a waiver of any right to object or protest with respect to the aforesaid Request for Proposals, Evaluation Criteria, or other contract documents.

SECTION 14. EVALUATION OF PROPOSALS. The criteria to be used in the evaluation are presented in the Evaluation Criteria Sheet, contained within the Proposal Documents.

SECTION 15. REJECTION OF ALL PROPOSALS. The District reserves the right to reject any and all bids, with or without cause, and to waive technical errors and informalities, as determined to be in the best interests of the District.

CONSIDER SELECTION OF DISTRICT ENGINEER

TO BE DISTRIBUTED UNDER SEPARATE COVER